Early Childhood Australia National Conference 2019
Exhibit
Exhibiting at the 2019 ECA National Conference
Exhibiting at the conference is a fantastic opportunity to have direct contact with a large number of people within the early childhood sector. Exhibition booths play a very important part in the conference. The exhibition area has been designed to ensure maximum visibility and accessibility to facilitate interaction between delegates and exhibitors.
To maximise exposure, morning and afternoon teas will be served in the centre of the exhibition area, and the lunch period will also include time for exhibition viewing. As an exhibitor you will receive acknowledgment on the conference website and in the Conference Pocket Program.
If your display or exhibit has individual space or layout requirements, we are happy to discuss your specific needs and provide customised solutions.
The target market includes:
- people working in the early childhood sector including staff, managers and operators in early childhood services
- early childhood policy-makers and officials
- early childhood academics
- early childhood teachers, trainers and resource agencies
- volunteer committees, peak bodies and advocacy organisations.
Exhibition Package
Download the sponsorship and exhibition package for more information.
Click hereHow to purchase a booth?
A limited number of booths are available for the 2019 ECA National Conference.
Book yours now to avoid disappointment.
Exhibition booth features and inclusions
Standard exhibition booth – $2,835 (inc. GST)
Item |
Inclusion |
| Exhibition passes |
Two exhibitor pass (three days)* Additional passes can be purchased when you book your booth at a cost of $375 per person (limited to two per organisation) |
| Size | 3m x 2m x 2.5m(h) |
| Furniture |
Exhbitor’s choice of on of the following furniture packages: Option A: 2 x bistro chairs, plus 1 x 1.8m trestle table with tablecloth |
| Walls | 2.5m(h) octanorm booth—industry standard white vinyl panel |
| Fascia | White vinyl sign with company name in black text—middle of fascia @80mm height, in capital letters (maximum 30 characters) |
| Lighting | 2 x 50—watt broadwash LED lights, per shell scheme |
| Power | 1 x 4-amp power point (with four outlets) |
| Cleaning | Basic cleaning will be carried out by the venue |
Please note: For additional furniture options, visit the recommended supplier’s website, ExpoTas, at: expotas.com.au.
*Attendance to conference sessions is not included in the exhibition pass. Exhibitors have the option to upgrade up to two (2) exhibitor passes per organisation to a full delegate registration at a discounted rate. To upgrade your package, please contact the ECA Conference Organisers.
Short promotional video
Exhibitors will have the opportunity to supply a short (up to 60 seconds) promotional video for our online live-stream platform. Your video will be uploaded to the conference website and will be made available to both the in-person attendees and additional online audience*.
*These videos will be subject to approval and must meet ECA’s technical specifications. More details will be available on request from: conference@earlychildhood. org.au. Videos will need to be submitted by Tuesday 30 April 2019 for review.
Exhibitor lead management
Exhibitors will be able to use their own mobile devises to scan and record delegate information via the conference app. A list of all attendees who have visited their booth can then be exported later for further sales efforts.
Gamification
An e-passport style app game will be organised to encourage delegates to visit and interact with all exhibitors. ECA invites exhibitors to donate prizes for this game. The prizes will be drawn on Day 3 of the conference.
Purchasing a booth
In keeping with our drive to improve environmental sustainability, all booths available for the 2019 conference can be purchased online at: eca.eventsair.com/2019nationalconference/exhibition-portal.
Exhibition passes
Each booth booking will include two (2) exhibition passes that will entitle the holder to:
- a name badge and entry to the exhibition
- attendance at the welcome reception and farewell function
- morning and afternoon refreshment breaks and lunch.
Please note: Attendance of conference sessions is not included in the exhibition pass. Exhibition pass holders wishing to attend sessions must upgrade their package or register as a delegate and pay the appropriate registration fee.
Booth allocation
Follow the prompts online to select your preferred booth and payment method. If you are unable to make the full payment upfront, please contact the ECA Conference Organisers. Conference Organisers make every effort to accommodate exhibitors’ preferences; however, priority access is given to sponsors with booths included in their package.
The final allocation of booth sites will be confirmed approximately two months prior to the conference.
Exhibition Floor Plan
Exhibitor manual
A full exhibitor manual will be sent to exhibitors closer to the conference date. It will provide information on freight times, exhibitor bump-in and bump-out as well as operational details and additional order forms such as food, equipment, furniture, etc.
Access to the exhibition area
Exhibitors will have access to their booths from 12.00 pm (AEST) Wednesday 25 September 2019. Exhibitors can continue to prepare their displays until 4.00 pm that day.
At the conclusion of the conference, booths must be dismantled after lunch on Saturday 28 September 2019—dismantling must be completed by 5.00 pm that day.
A full exhibitor manual will be sent to exhibitors closer to the conference date. It will provide information on freight times and exhibitor bump-in and bump-out.
Please note: Exhibitors are solely responsible for their goods. Hotel Grand Chancellor, Hobart, and Early Childhood Australia will not be held responsible for any goods misplaced or left behind.
Preliminary exhibition timetable
|
Wednesday, 25 September |
Custom stand build (other contractors) | 9.00 am-2.00 pm |
|
Wednesday, 25 September |
Exhibitor bump-in (staff access set up) | 12.00 pm |
|
Wednesday, 25 September |
Exhibition opens, Welcome Reception | 5.00 pm |
|
Saturday, 28 September |
Exhibition closes | 2.00 pm |
|
Saturday, 28 September |
Exhibition staff bump-out | 3.00 pm–5.00 pm |
|
Saturday, 28 September |
Stand contractor access | 4.00 pm |
Please note: This is a preliminary timetable and is subject to change.